HIRING TOOLKIT (version 1.5)

NOTE: Do not use the back button on your browser while completing any part of this form.

Before You Start 

Use this form to request the hiring of an employee, contractor, or organization. Required Information Please have the following details ready before proceeding:

• Budget Approval: Have you met with your F&A Administrator to verify that you have the budget for this hire?
• Payroll Projection: Total Compensation Tool
• Job Description / Scope of Work: A thorough outline of the tasks to be performed.
• Logistics: Specific work dates and anticipated hours.
• Contact Info: The worker’s full contact details.
• Funding: Clear information on how the role will be financed.
• Contracts: We use standard Ed Fund templates. If your contractor has provided their own document, you may upload it later in the form.

Important Policies

By clicking Agree, you acknowledge and understand the following:

• Approval Required: Submission does not guarantee a hire. The Ed Fund must review and approve all positions and candidates first.
• Timeline: We require 15 business days to review your request and issue the hiring agreement.
• Mandatory Clearances: Delays will occur if the following are are not provided:
• W9 Form
• Negative TB Test
• LiveScan / DOJ Background Check
• No "Early" Starts: Candidates cannot begin work until they receive final Ed Fund approval and all clearances are met. If work begins before official approval, the Ed Fund is under no obligation to provide payment.
• Union Restrictions: This form cannot be used for positions covered by OUSD union contracts. By submitting, you verify this role is outside of those recognized positions.
• Need Help? If you have questions about this form, please contact services@oaklandedfund.org.